mecㆍviewer v1.4

Request for Proposal

For

Vibro-acoustic modulator

RFP NO : KARI-10-16

December 20, 2010

Korea Aerospace Research Institute

INTRODUCTION

1.1

Introduction

In KARI AITC(Assembly, Integration and Test Center), for the acoustic test, the high intensity

acoustic chamber is operated and can generate the noise of 150dB OVSAL.

This acoustic chamber uses the low frequency source(WAS-3000) and high frequency source

(EPT 200) to generate the acoustic noise. The purpose of this project is to change the vibro-

acoustic source of high frequency band(EPT 200) as new acoustic modulator of the better

performance.

1.2

Scope

This RFP document describes al requirements related to the contract for Vibro-acoustic

modulator and also explains the procedures to be undertaken by Bidder seeking to respond this

RFP. This RFP consists of fol owing sections.

Section 1

Presents an Introduction

Section 2

Presents Bid Instruction

Appendix A

Terms and Conditions

Appendix B

Statement of Non-compliance Table

Appendix C

Technical Specification

Appendix D

Warranty, Maintenance and Other Requirements

Appendix E Format of Proposal

Bid Instruction

2.1

Qualification of Bidders

2.1.1 Bidders shal have knowledge and at least five (5) years of experience in designing,

manufacturing and delivery of vibration reduction system (

Vibro-acoustic modulator).

Bidders should submit official document showing of sales and instal ation records for

high frequency acoustic source and acoustic chamber facilities.

2.1.2 The qualifying statement for the requirements and supporting materials shal be

provided in the Proposal. Additional qualifying evidence may be requested to Bidders

during the evaluation.

2.2

Submittal of Proposal

2.2.1

Proposal Documents

The fol owing information as required for KARI’s evaluation shal be included in the Bidder’s

Proposal.

1) Chapter 1: Executive summary of proposal

2) Chapter 2: Management Proposal

3) Chapter 3: Technical Proposal (refer to Appendix D)

4) Chapter 4: Terms and Conditions Proposal (with Statement of Non-Compliance Table)

5) Chapter 5: Price Proposal (to be submitted in a separate sealed envelope)

- Price proposal should be a price break down

6) Chapter 6: Any other documents (Manufacturer and Supplier’s Certificate)

Bidder shal submit Proposal in the same sequence above. If Proposals provided by Bidders are

not in the order, the Proposal might be disregarded for effective evaluation.

2.2.2

Number of Copies

One (1) original and five (5) copies of the Proposal shal be submitted. CD-ROM disks

(Preferably in PDF format) containing the text of the Proposal shal be additional y submitted

from which the price proposal shal be excluded. In case of any discrepancies between the

Proposal and CD-ROM version, the original version shal prevail.

2.2.3

Bid Closing Date

The closing time for the Proposal is January 4, 2011, 15:00 Korean Local Time. If any part of

the Proposal as required under this RFP is submitted after the stipulated closing time, the entire

Proposal wil be deemed late. KARI in its absolute discretion may exclude any late Proposal

from further consideration.

2.2.4

Method of Proposal Submission

The Proposal shal be submitted to the fol owing address :

Mr. Hang-Seok CHO

Senior administrator of International Contract Department

Korea Aerospace Research Institute

45 Eoeun-Dong, Yuseong-Gu

Daejeon 305-333, Korea

Tel) +82-42-860-2659,Fax)+82-42-860-2666

E-mail) withu4ever@kari.re.kr

2.2.5

Statement of Compliance

Bidder shal submit any “non-compliance” with or “deviations” from the requirements of this RFP

including “Terms and Conditions” in the form as presented in Appendix B.

The non-compliance table shal list in numerical order, every paragraph and sub-paragraph of

the RFP.

2.2.6

Point of Contact

The communication between KARI and prospective Bidders for contractual or technical matters

shal be control ed through the fol owing designee:

Mr. Hang-Seok CHO

Senior administrator of International Contract Department

Tel) +82-42-860-2659, Fax)+82-42-860-2666

E-mail) withu4ever@kari.re.kr

Besides the Proposal submission, technical matters can be communicated with fol owing

person:

Mr. Jong-Min LIM

Space Environment Test Department

Tel) +82-42-860-2562, Fax)+82-42-860-2234

E-mail) acoust@kari.re.kr

Bidder shal specify in the Proposal Volume 1 Executive Summary its points of contact for KARI

to communicate in connection with the RFP, Proposal and the subsequent evaluation.

Bidder’s information on the points of contact shal include the name, title/position, telephone

number. E-mail address, and Fax number.

2.3

Bidding Schedule

The fol owing schedule is a tentative milestone for the eventual Contract and may be changed

at KARI’s sole discretion:

[1] RFP Release: December 20, 2010

[2] Bid Closing Date: January 4, 2011

[3] Evaluation of Proposal: January, 2011

[4] Contract Negotiation Start: January, 2011

2.4 Validity of Proposal

The Proposal shal be valid for one (1) year from the Bid Closing Date.

2.5 Bid Bond

The Bid Bond is a critical requirement by Korean government regulation. Therefore, the

Proposal without Bid Bond wil be dropt out in the bidding.

2.5.1

Amount of Bid Bond

Bidder shal establish a bid bond in favor of KARI not later than the Bid Closing Date and submit

the bond to KARI along with its Proposal. The total amount of the Bid Bond shal be at least five

(5) percent of the total bidding price. The bond shal remain valid until one (1) year after the bid

closing date and if the Bid validity is extended, the Bid Bond shal also be extended accordingly.

2.5.2

Bid Bond Establishment Method

The Bid Bond shal be issued by first class international bank in the form of an irrevocable letter

of credit and advised through “Woori Bank” (Daejeon Branch at 1495 Dunsan-dong, Seo-gu,

Daejeon, Korea, Tel:+82-42-488-9704, Ext.320/ Fax:+82-42-488-8913). The bond shal be

available by KARI’s draft at sight drawn on the bank, accompanied by the statement of KARI

stating that Bidder has refused to enter into a contract with the terms and conditions in the

proposal as amended, if any, that Bidder has hindered the fair bidding by fraud or

mispresentation, or that Bidder has withdrawn its Proposal after the Bid Closing Date.

2.5.3

Bid Bond Return

All of the Bid Bonds will be released promptly at the time of contract award by KARI

without interest.

2.6

Questions and Modifications

2.6.1

Any questions as to the intent and clarity of the RFP may be asked to KARI’s point of

contact as specified in Article 2.2.6 by email, fax or letter no later than ten (10) days

before the Bid Closing Date. After the Bid Closing Date, Bidder shal not amend, Modify,

or supplement the Proposal, or submit any other documents to KARI, except with

KARI’s written request.

2.6.2

KARI may ask each Bidder in writing for clarifications, amendments, revisions, or

supplementation of the Proposal and any other documents submitted by Bidder at

any time before the execution of the Contract. KARI may also ask each Bidder to

submit and supply additional information or documents for evaluation of the

Proposal.

2.7

Non Contractual Obligation

2.7.1

This RFP shal not be interpreted as an offer for a contract or any type of guarantee by

KARI. It is KARI’s sole discretion whether or not to al ow the award to any Bidder. KARI

owes no responsibility or obligation to select the Contractor among Bidders.

2.7.2

This solicitation for the Proposal shal neither be construed to create an obligation on

KARI to enter into a contractual instrument, nor shal it serve as a basis for any claim for

reimbursement of costs for the effort to prepare, submit, amend, revise or supplement

the Proposal, and other related documents expended by Bidder regardless of whether

or not Bidder is successful in receiving an award as a result of the solicitation.

2.8

Acceptance/Rejection of Bids

KARI reserves the right to accept or reject any Bidding, and to amend the Bidding process

and reject all Bidding at any time prior to the award of the Contract without thereby

incurring any liability to the affected Bidder(s), nor is KARI under any obligation to inform

the affected Bidder(s) of the ground for its action.

2.9

Selection of Successful Bidder

2.9.1

Proposal submitted by Bidders wil be evaluated based on evaluation process.

2.9.2

The Successful Bidder wil be selected by the evaluation committee among the Bidders

after the evaluation of the Proposals. any Bidders shal not raise any objection regarding

the proposal evaluation committee’s decision thereupon.

2.9.3

If KARI and the Successful Bidder fail to agree on the terms and conditions for the

eventual Contract, KARI may terminate the contract negotiation with the bidder without

any responsibility or obligation and proceed to have a re-biding.

2.10

Contract

The Contract will be effective subject to the KARI’s approval thereof. The Draft Terms and

Conditions as attached in Appendix A. is the baseline requirement for the Contract

negotiation with the Successful Bidder, and will be the basis of the Contract.

2.11

Language

The Proposal and any documents submitted to KARI under the RFP and communication

and the Contract language shall be in English.

2.12

Certificate and Government Approvals

Bidder shall receive the government approval and certificates (e.g. export licenses) in

relevant countries, necessary for Bidder’s work for the RFP.

2.13

Confidentiality

There shal be no news release, public announcements, denials or confirmation in connection

with this RFP or Contract award without the prior written approval of KARI. Al documentation

submitted in response to this RFP shal be marked “COMMERCIALS-IN-CONFIDENCE” on the

first page of each document. Al elements of the RFP shal be kept confidential, and shal not be

intentional y disclosed by Bidder to any Third Party.

2.14

Withdrawal of Proposal

Bidder may withdraw its Proposal at any time before the Bid Closing Date. Withdrawal shal be

made in writing, and shal be received by KARI before the Bid Closing Date.

2.15

Property of Proposal

Al documents submitted in response to the RFP shal become the property of KARI and wil be

retained by KARI.

2.16

Expenses

Expenses incurred by Bidder in connection with the preparation, submittal, and any subsequent

clarification or negotiation activities are for its own account and wil not be reimbursed by KARI.

2.17

Governing Law

This RFP and the Contract shal be construed in accordance with and governed by the laws of

the Republic of Korea.

2.18

Arbitration

Any disputes in relation to, and under the RFP and the Contract shal be resolved through

arbitration in Seoul, Korea under the Rules of the Korean Commercial Arbitration Board.

Appendix A.

Terms and Conditions

Refer to Attached Word File

Appendix B.

Statement of Non-compliance Table

KARI’s General Terms & Conditions

Bidder’s sales

standard

Deviation

Article No.

Description

Appendix C.

Technical Specification

1. Quantity

High frequency acoustic source(modulator) : 2 Sets

2. Specifications

For the acoustic facility, main components are :

- Reverberant chamber,
- GN2 supply & control system

- Acoustic horns & modulators

- Acoustic control system
- Monitoring & Safety system

Figure 1 shows a block diagram of a acoustic facility

Figure 1 Block diagram of a acoustic facility

KARI acoustic chamber employ the two horns which have cutoff frequencies of 25Hz
and 125Hz are employed for acoustic impedance matching. Two type of modulators
are used to generate the sound. One is the WAS-3000 which is used at 25Hz horns.
The other is EPT 200 which is used at 125 Hz. Figure 2 shows the acoustic noise
sources of KARI.

Figure 2 Acoustic noise source in KARI acoustic chamber

Figure 3 shows the vibro-acoustic source of high frequency band(EPT 200) which is
instal ed at KARI.

Figure 3 EPT-200(High frequency vibro-acoustic modulator)

The purpose of this project is to change the vibro-acoustic source of high frequency
band(EPT 200) as new acoustic modulator of the better performance.

2.1 Acoustic electro-pneumatic noise source

2.2 Acoustic power output : 10 kW

2.3 Air flow rate for 10kW : 1,500 scfm

2.4 Air pressure required at exhaust plenum housing : 30 psi

2.5 Frequency response : 20 to 5000Hz (Maximum modulation up to 1250Hz)

2.6 Drive circuit maximum current : 60 amp rms(sine), 40 amps rms (random)

2.7 Generate spectrum defined as an overal -SPL from 113dB to over 160dB at KARI

acoustic chamber(Frequency range : 315Hz ~ 10kHz)

2.8 To show the capability of acoustic modulator, the supplied acoustic source shal

have the more acoustic power than EPT 200 and submit the measurement results

such as below(Frequency range : 315Hz ~ 2kHz)

Table 1. Example for acoustic noise capability

Figure 4 Acosutic noise generation capability of EPT 200

Appendix D.

Warranty, Maintenance and Other Requirements

Warranty

1.1 The system shal be warranted for duration of 2 years from the date of final

acceptance on the site against any operational faults. The date of acceptance is
the date when the whole system is completely instal ed and its function is
approved perfect in a written format by KARI or its representative.

1.2 The warranty covers the replacement of faulty parts, the labor required for repair,

traveling cost, and al necessary costs.

1.3 The contractor or A/S teams in a foreign country shal submit the written plan for

repair within 4 days while the contractor or A/S teams in Korea shal  do it within 3
days after the receipt of the notification of fault. The contractor or A/S teams in a
foreign country shal  completely finish the repair within 2 weeks after receipt of the
notification of fault while the contractor or A/S teams in Korea shal  do it within 1
week.

1.4 To meet these requirements, the contractor shal propose a detailed plan for the

prompt repair in the proposal. The detailed information (location, number of crews,
resume, phone and FAX numbers, etc.) of the A/S teams (in Korea and foreign
countries) shal be shown in the proposal and shal be approved by KARI.

Maintenance

2.1 General Rules

Al  parts requiring reconditioning or maintenance shal  be easily accessible.
Their instal ation and removal shal  be easy : i.e.
- the instal ation and removal shal  be possible with standard tooling or provided

specific handling tooling,

- visual checks shal not be obstructed (lighting shal be provided if required),

- Removal shal be performed in perfect safety (electric shocks, high voltage, water

pressure, compressed air, etc.)

Al  the parts shal  be visibly identified. Unless there is a particular reason, the part used
in the subassemblies shal  b standard and available at the various manufacturers for a
duration of 10 years.
A maintenance note shal  be included in the documentation by using the friendly
explanation with reference to schematic diagrams, drawings or photographs :
- A maintenance schedule and guide providing detailed instructions of disassembly,

adjustment and calibration of the units, with a list of the tools necessary for carrying
out these operations.

- A trouble shooting guide listing the main failures for the various systems and units.

2.2 Spare parts

The contractor shal be responsible for providing the spare parts required to maintain
the whole system for a period of 10 years. The contractor shal update the list of spare
parts in the event of modifications.

The contractor shal draw up a list of mandatory spare parts (due to long lead time,
redundancy, safety, etc.) and a list of optional spare parts with their failure frequency
records.

The contractor shal be responsible for answering immediately the operational and
maintenance questions which KARI brings in by FAX or telephone cal s until the
system is dismantled by KARI. General description

Appendix E.

Format of Proposal

The proposal shal consist of 10 Work Packages (WP).

WP 1   : Bidder's Qualification Document
WP 2   : Overview and Technical Proposal
WP 3   : Warranty Proposal
WP 4   : Maintenance Proposal
WP 5   : Transport - Handling - Storage Proposal
WP 6   : Acceptance Test Plan Proposal

WP 7 : Documentation

The bidder shal present 6 copies of the proposal. A4 or letter size paper shal be used.
The bidder is requested to strictly follow the following illustrated format (tabular
form). This is very important to compare and evaluate different bidders

’ proposal.

Consequently,   disregard   for   this   rule   may   end   up   with   disqualification.   Also,   wel -
prepared and wel -organized proposal wil  be highly appreciated and evaluated. The
landscape orientation wil  be acceptable for tables. The suggested contents in each
WP are minimum requirements and works for reminiscences. Ambiguous expression
wil  act adversely to the bidder.

Note   :   The   prices   which   are   used   in   the   proposal   to   calculate   the   final   total   and
breakdown   prices   shal   be   distinguished   from   the   other   prices   (e.g.   optional y
suggested parts by the bidder or KARI, . . . ) by marking a.p. (applied price) after the
prices. In other words, the sum of a.p. shal  be the final total price proposed in the
proposal.
(example)

Item

Price

Unit

Subtotal

Item #1

$ 5,000 a.p.

$ 10,000

Item #2

$ 4,000 a.p.

$ 4,000

Item #3

$ 2,000 a.p.

$ 6,000

Total

$ 20,000

WP 1 : Bidder's Qualification Document

The fol owings shal be included in this WP.

(a) Bidder's last 5 years experience on the prescribed system in this "Request for

Proposal" including :

(1) design
(2) manufacturing
(3) instal ation (specifications, performance, purchaser, supplied year, and price)
(4) training (operation and maintenance) of the facility for foreign countries

(b) Supporting program to maintain high quality of the equipment

this RFP. It may be generated by the ON-SITE Users(can be requested by KARI).
The documents include personnel's information in charge of the facility, address,
FAX number and the others from the world wel known satel ite testing institutes or
companies which are using the facilities instal ed by the bidder

(d) Other information

1. Total Employees

- Total number of Employees (Engineer / Technician)

- Number of Employees for the directly related area

2. Plant Scale

- Total area of space

- Factory & Building area

3. General brochure

4. Any documents with which the bidder can show his/her financial and

technical abilities (e.g. technical awards, bank balance, etc.)

WP 2 : Overview and Technical Proposal

Concise and clear expression is required. A long sentence should be broken down into
several sentences. Detailed block diagrams, figures and photos are recommended for
clear il ustration.

The bidder should prepare tables for the check list to show the bidder's compliance
with the "Request for Proposal". The bidder

’ s compliance list shall be legal bind.

This table shal be located in the front of Overview part. The article numbers in the
"Part I. Overview" and "Part II. Technical Requirements" in the RFP should be
completely enumerated in the table. The table format to be fol owed is as fol ows:

Check List for "Part I. OVERVIEW", "Part II. TECHNICAL REQUIREMENTS", “Part

Ⅲ.

Warranty, Maintenance and other Requirement” and “Part

Ⅳ Terms and

Conditions”(COMPLIANCE LIST)

ANR

: Article Number in the Part I and Part II in the RFP

Y/N

: Compliance (Yes or No)

CAP

: Corresponding Article number in the bidder's Proposal to ANR

AAM

: Article number of Added Material in the bidder's proposal which is not
mentioned in this RFP

(Exemple)

ANR

Y/N

CAP

Remark

AAM

Remark

I-1.

yes

I-1.1

Ditto

I-2.

yes

I-2.1.1

Ditto

I-2.1.

yes

I-2.1.2. Ditto

…

...

……

II-1.

yes

II-1.1

Ditto

II-2.

yes

II-
2.1.2.

Ditto

II-2.1.

yes

II-
2.1.3.

Ditto

II-2.1.1.

yes

II-
2.1.5.

The specifications look
old. We updated them

N/A

II-
2.1.4.

We currently
developed a new

method.

II-2.1.2.

yes

II-
2.2.1.

Ditto

II-2.1.3.

II-
2.2.2.

The resolution is high
above the necessity.
The current technology
for the system .............
.……...

II-2.1.4.

yes

II-
2.3.1.

Ditto

II-2.1.5.

yes

II-
2.3.2.

Ditto

II-2.2.

II-
2.3.3.

This specification is not
Compatible with II-2.2.2
in the Proposal. We
suggest other
Approach.

II-2.2.1.

yes

II-
2.3.4.

Ditto

II-2.2.2.

II-
2.3.5.

Ditto

WP 3 : Warranty Proposal

3.1. Baseline warranty (2 years)

- plan for the prompt repair

- information on A/S team

WP 4 : Maintenance Proposal

4.1. General description

4.2. Spare parts

WP 5 : Transport-Handling-Storage Proposal (baseline price)

- plan for packaging
- list of special parts and their treatment plan
- storage plan of products for final integration

- price tables

Note : The abbreviation a.p. shal be marked after the appropriate prices in the tables.

WP 6 : Acceptance Test Plan Proposal

6.1. General description

6.2. Acceptance test

- schedule
- test list and procedure

8.3. Back-up plan

For the case that the bidder can not meet the requirements or other contractual
binds after the contract is awarded, the bidder shal proposed the back-up plan,
detailed plan and schedule

WP 7 : Documentation

7.1. Documentation

- document list (contents, number of page and figure) to be delivered